Why export Wix Bookings to CSV

Three concrete reasons businesses pull their bookings into a CSV every month:

  • Accounting. Your bookkeeper / accountant wants a list of all bookings, services, prices, status. They reconcile this against your Stripe / Square / cash drawer.
  • No-show tracking. Filter for status = cancelled or no-show, count per client, identify repeat offenders. Talk to them, or implement a deposit policy.
  • Ad-hoc reports. "What was my busiest service last quarter?" "Which day of the week am I full?" "Which staff member has the most repeat bookings?" These are 30-second questions in Excel and 30-minute questions otherwise.

How to export — step by step

  1. Open BookingPrint Pro from your Wix dashboard.
  2. Pick the date or date range you want (typically a full month for accounting).
  3. Apply any filters (specific staff, specific status, specific location).
  4. Click the Export CSV button next to Generate PDF.
  5. The CSV downloads to your computer. Open in Excel, Google Sheets, or Numbers.

CSV export is a Business-plan feature. The 5-day free trial unlocks it — handy for one-off accounting needs even if you're staying on Pro afterwards.

Field reference — what each column means

Every CSV row is one booking. Columns:

  • booking_id — internal ID, useful only for support requests.
  • start_time — ISO 8601 in your business timezone.
  • end_time — same.
  • service_name — exactly as configured in Wix Bookings.
  • staff_name — assigned staff member.
  • client_first_name, client_last_name, client_email, client_phone.
  • status — confirmed / pending / cancelled / no_show.
  • price — service price at time of booking, in your business currency.
  • location — for multi-location businesses.
  • notes — booking notes (be careful with this if sharing the CSV externally).

Common Excel / Google Sheets recipes

Count bookings per service (PIVOT)

Insert a pivot table → rows: service_name, values: count of booking_id. Tells you which service is most-booked. 30 seconds.

Total revenue for the period

=SUMIF(status_column, "confirmed", price_column). Excludes cancelled and no-shows. Add up to your accounting expectations.

Average bookings per day of week

Add a helper column with =WEEKDAY(start_time), then pivot by that. Tells you which day to staff up.

Repeat clients

Pivot rows: client_email, values: count. Sort descending. Top 20 are your loyal clients — worth a "thank you" gesture.

No-show rate per client

Pivot rows: client_email, columns: status, values: count. Compute no-show / total per row. Anyone above 20% is a candidate for the deposit policy.

Monthly accounting export

The simplest workflow many small businesses run:

  1. 1st of the month, open BookingPrint Pro.
  2. Set the date range to the previous full month.
  3. Filter status = confirmed (excludes cancellations).
  4. Click Export CSV.
  5. Email the file to your accountant. Done.

Total time: 90 seconds. Compare with manually reconciling the Wix Bookings calendar against Stripe payouts (an hour easily). The CSV becomes a permanent archive of the month — keep them in a folder per year, you'll thank yourself in tax season.

No-show tracking from CSV

No-shows are a silent cost. Most businesses don't measure them, so they don't know how big the problem is. The CSV makes measurement trivial:

  1. Export 3 months of bookings.
  2. Pivot by client email × status (no-show count).
  3. Look at the top 5 names.

A typical small salon discovers 2-3 clients with 4+ no-shows per quarter. That's 12 lost slots a year per client = €600-1500 of revenue per offender. Either implement a deposit ("we ask for €20 to confirm bookings, refunded at the appointment") or gracefully stop accepting bookings from those clients. The data justifies the policy change.

Limits and what CSV is NOT for

  • CSV doesn't include payment status beyond what's stored on the booking. If you take payments outside Wix Bookings (cash, card via Stripe externally), you'll need to reconcile manually — the CSV is just the bookings.
  • CSV doesn't include free-text customer fields not native to Wix Bookings. If you collect "preferred stylist" or "skin type" via Wix Forms, that's separate data.
  • Don't share the CSV externally without redacting. Customer emails and phone numbers are personal data. Redact before sending to anyone outside your team.
  • CSV is a snapshot. If a booking is cancelled after export, your CSV still shows it as confirmed. Re-export at month-end if precision matters.

Next steps

The 5-day Business trial includes CSV export. Install: BookingPrint Pro on the Wix App Market.

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