Why salons still print every morning

Salons run a hybrid analog-digital workflow. The front-desk computer holds the live calendar; the stylists at their stations don't all have access to it. Each stylist needs to know their day at a glance — clients due in, services booked, expected end times — without walking back to the front desk every 20 minutes.

A printed daily schedule on each station solves this in 30 seconds. It's the simplest information radiator that exists. The only requirement is that the printout is accurate and dense enough to be useful.

The 5 fields a hair-salon printout actually needs

From watching salons of every size use BookingPrint Pro, the printout that gets used most has these 5 fields and roughly nothing else:

  1. Start time — left-aligned, large font.
  2. Service name — colour or cut or wash + cut + style. Stylists scan this.
  3. Client first name + last initial. (Full last name is overkill on a wall-pinned sheet that visitors might glance at.)
  4. Estimated duration — short label like "45min" or "1h30". Helps the stylist pace.
  5. Phone — for walk-in confirmations or last-minute reschedules.

What you usually don't need on the printout: client email, full last name, booking notes (those are screen-only — the front desk reads notes when the client arrives), the price.

Which template fits a salon best

Two of the 7 BookingPrint Pro templates work great for hair salons:

  • Classic — balanced layout, good for traditional salons that want a touch of formality. ~13 bookings per A4 page.
  • Modern — denser, ~20 bookings per page. Best for busy urban salons with packed days.

Skip Medical (overly stripped of info), Corporate (too formal), and Spa (room column is overkill for a salon). For the full template breakdown, see our 7 templates compared article.

Once installed, switch the template in Settings → PDF Generation → Default Template. The Professional plan unlocks both Classic and Modern, so most salons land on Pro.

Station-by-station grouping vs chronological list

BookingPrint Pro defaults to a chronological list (8:30 → 9:00 → 9:15 ...) which works for most salons. Some salons prefer one printout per stylist, sent to that stylist's station. The trick: use the Staff filter.

  1. In the BookingPrint Pro dashboard, click the Staff Members dropdown.
  2. Pick one stylist. The preview shows only their day.
  3. Generate PDF. Print. Repeat for each stylist (or pre-configure separate auto-emails per stylist — see below).

A 5-stylist salon takes about 90 seconds to print 5 station-specific sheets. If you do this every morning, automate it with auto-email per recipient instead.

Handling walk-ins and last-minute changes

Walk-ins are the messy part of any salon. The best practice: don't try to update the printed sheet. Add walk-ins to Wix Bookings on the front-desk computer (the source of truth), then either:

  1. Re-generate and re-print at lunch break (a single line through the AM section, fresh PM section pinned up), OR
  2. Just leave the morning printout as historical record and rely on the front-desk screen for afternoons. Most salons land here — the printout is for "the day's plan as known at 8am", and the screen handles everything that happens after.

Either approach is fine. The printout's job is to give the stylist a baseline, not to be a real-time database.

Auto-email instead of printing

More and more salons are skipping printing entirely and putting an iPad at each station. The auto-email feature in BookingPrint Pro fits exactly this workflow: the day's PDF lands in each stylist's inbox at 7am every morning, they open it on their iPad. No printer, no toner, no paper waste.

Setup walkthrough: auto-email your daily Wix Bookings schedule to your team. Professional plan supports up to 5 recipients (one per stylist + manager); Business plan supports up to 20.

Should the printed sheet show service prices?

Most salons don't print prices, for two reasons:

  • Repeat clients already know their price — printing it doesn't add value, it just clutters.
  • Walk-ins shouldn't see all the regulars' prices — if someone glances at the front desk schedule, they don't need to learn that "M. Dupont gets the €80 colour".

BookingPrint Pro hides prices by default. If you want to show them (some upmarket salons print a "shift revenue summary" at the bottom for the manager), enable Settings → Display Options → Show service price. The Business plan adds an automatic Revenue summary total at the bottom of the PDF.

Next steps

The 5-day Business trial unlocks every template and every feature mentioned here. Install: BookingPrint Pro on the Wix App Market. Then read the relevant follow-up: